The Accounting Representative supports the Finance Team with tax certificate management, accounts payable, receivable, and general accounting tasks.
Location: 530 West Broadway, Vancouver BC, Canada
Course hours: Monday to Friday from 8am - 4:30pm PST
We value collaboration, both in-person and remotely. This position is classified as Hybrid under our Hybrid Work Program Policy, where this position is required to be onsite 3 days per week.
Role Summary
The Accounting Representative provides administrative support to the Finance Team and is a hands-on role supporting the day-to-day management of Sales Tax Exemption Certificates, in addition to supporting the full cycle Accounting function. The Accounting Representative also provides accounts payable, accounts receivable and administrative support to the Finance Team as needed.
Reporting and Peer Relationships
The Accounting Representative will report directly to the Controller and will work collaboratively with the Finance and Sales Teams. The Finance Team is growing and currently consists of 13 Team members.
Responsibilities
Sales Tax Exemption Certificate Management
Course hours: Monday to Friday from 8am - 4:30pm PST
We value collaboration, both in-person and remotely. This position is classified as Hybrid under our Hybrid Work Program Policy, where this position is required to be onsite 3 days per week.
Role Summary
The Accounting Representative provides administrative support to the Finance Team and is a hands-on role supporting the day-to-day management of Sales Tax Exemption Certificates, in addition to supporting the full cycle Accounting function. The Accounting Representative also provides accounts payable, accounts receivable and administrative support to the Finance Team as needed.
Reporting and Peer Relationships
The Accounting Representative will report directly to the Controller and will work collaboratively with the Finance and Sales Teams. The Finance Team is growing and currently consists of 13 Team members.
Responsibilities
Sales Tax Exemption Certificate Management
- Manage the Sales Tax Outlook inbox
- Answer internal and external Sales Tax-related questions
- Assist with the collection of Sales Tax Certificates
- Review new customer accounts and validate new Certificates
- Update and maintain state-specific reference guides
- Prepare bi-weekly reports and update dashboards
- Perform daily bank reconciliations
- Process period-end journal entries
- Support with month-end and year-end processes
- Assist with various monthly and year-end account reconciliations
- Manage the corporate credit card program, including statement distribution and expense verification
- Assist in maintaining and developing the department’s policy and procedure manuals
- Provide support and coverage for the Accounts Payable function, including entering vendor invoices and preparing payment runs
- Provide support and coverage for the Accounts Receivable function, including responding to Customer queries and inputting customer payments
- Perform various other accounting duties as assigned
- A certificate or diploma in Accounting or Bookkeeping
- A minimum of two (2) years of relevant work experience
- Proficient in MS Office, including Excel, Word and Outlook
- Knowledge of Sage 300 is an asset
Skills Required
- Strong written, verbal and interpersonal communication skills
- Accuracy and attention to detail
- Ability to multitask, adjust to shifting priorities and manage time effectively to meet deadlines in a fast-paced, multiple-deadline environment
- A strong collaborator with the ability to establish and maintain positive working relationships, both internally and externally
- Flexible and adaptable, embracing process changes and implementation of new technology
- Ability to exercise diplomacy and discretion and to handle information appropriately
- Flexibility to support beyond core business hours when necessary
Top Skills
Excel
MS Office
Outlook
Sage 300
Word
Eminence Organic Skin Care Vancouver, British Columbia, CAN Office
300-530 West Broadway St., Vancouver, BC, Canada, V5Z 1E9
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